FLEXX Productions

Tents and other event rentals set up for a nonprofit event

4 Steps to Planning a Successful Nonprofit Event

As a locally owned and operated Northern Colorado event rental company, we work with many nonprofits throughout Colorado and Wyoming, assisting them with their fundraising events. From large-scale galas to charity runs, our team has worked with various nonprofit events.

Planning and executing a successful nonprofit event can be daunting, but we’re here to help make things smooth and streamlined. Here at FLEXX Productions, we have over 20 years of experience in the events industry and we’re here to help you plan and produce a successful event. This is why we’ve created a helpful guide with four easy steps to plan a successful nonprofit event. Keep reading to learn more, and contact FLEXX to talk to an Event Specialist.

Several pole tents set up on a grassy landscape for a nonprofit event

Set Your Goals

Setting clear, concise goals is the first step to planning a successful nonprofit event. These goals should include the fundraising event’s overall purpose and attainable and actionable steps. If you need help with where to begin, reach out to our Event Specialist team and we’d be happy to assist you.

Our Event Specialist team comes from various backgrounds within the event industry, and we can provide helpful pointers for setting your event planning goals. Meet our team and connect with us to get started today!

Tent rental set up outdoors near ponds for a nonprofit event

Create Your Budget

When working with an event rental company, many vendors ask, “What is your budget?” during the event planning process. Creating a realistic budget from the beginning will help guide you through the planning process. If this is your first time building a budget for an event, start by creating a list of items and vendors you will need to host a successful event. Start by researching pricing and requesting quotes from different vendors to give you a rough idea of how much everything will cost.

As a nonprofit, make sure to ask your vendor if they offer a nonprofit discount or accept tax-exempt certificates. At FLEXX Productions, we offer nonprofit discounts and accept tax-exempt certificates. We want to help make your nonprofit event a success, which is why we offer additional discounts in the form of sponsorships and trades.

Tables, chairs, and linens set up under a large structure tent for an event

Design Your Event

Part of the event planning process involves designing how it will look, which is usually the most fun aspect of the planning process. Designing your event includes picking a color scheme, building a menu, and creating the layout. If you select the right vendors, they will keep you on track with certain design element decisions.

At FLEXX Productions, we provide our clients with custom CAD layouts so they can visually see how everything will fit beneath a tent or given area. This is a complimentary service we offer our clients. Check out some of our prebuilt CAD layouts for our different tent styles.

Chairs and outdoor heaters set up for an outdoor Christmas event

Book Your Event Rentals

Booking your event rentals early will guarantee availability and help prevent last-minute panic. If you’re looking to host your nonprofit event between May and October, booking your event rentals should be one of your top priorities.

At FLEXX Productions, we make booking your event rentals fun and easy. With our speedy response times, you won’t be waiting around for a quote or an answer to a question. Are you wondering how the booking process works? Call our Event Specialist team today or check out our FAQs!

Let Us Help You Create a Successful Nonprofit Event

FLEXX Productions has been working with nonprofits in Colorado and Wyoming for over 20 years — and we’re excited to partner with you for your next nonprofit event! We’re passionate about helping our local Northern Colorado community and beyond. Event planning can be overwhelming but with our wide range of experience, we believe these four steps will help you throw a successful nonprofit event.

Our Event Specialist team is available to provide their insights and knowledge about event planning. Reach out today to start building your quote!